Cloud based and on premise Education Management Software are two different ways schools can run their digital operations. One works online through a secure cloud server and the other works through a local server inside the institution. Both help with tasks like attendance, fees, exams, communication, and student information, but the experience and setup are not the same.
In this blog, you will learn how each model works, how they affect daily school activities, what benefits and limitations they carry, how Edufy uses cloud technology to make school management faster and more accurate, and how to decide which option is right for your institution.
| Cloud Based | On Premise |
|---|---|
| Online deployment | Local deployment |
| Fast Setup | Slow Setup |
| No hardware needed | Hardware required |
| Low maintenance | High maintenance |
| Access from anywhere | Access limited to school |
| Automatic updates | Manual updates |
| Managed security | School managed security |
| Subscription cost | Large upfront cost |
| Easy to scale | Limited scalability |
| Automatic backups | Manual backups |
A cloud based EMS runs on secure online servers. You do not need your own hardware, maintenance team, or local servers. You simply open the system from a browser or mobile app and everything is ready to use.
Schools in Bangladesh prefer cloud based EMS because it offers quick setup, lower costs, mobile access, and secure automatic backups.
An on premise EMS is installed on a computer or server inside the school. The institution is responsible for purchasing servers, maintaining them, adding security protections, and updating the system whenever needed.
This option used to be popular before cloud technology matured, but it now requires more cost and technical supervision.
Edufy is built as a cloud first Education Management Software. Schools can manage attendance, exams, fees, communication, routines, and student information without dealing with complicated servers or manual syncing.
Here is how Edufy improves everyday tasks.
Teachers mark attendance on the web or mobile app, and the data updates instantly. Coordinators get real-time insights and parents receive timely information.
All modules in Edufy are linked. When a student pays fees, the system updates dues, ledger, and reports automatically. When marks are entered, the result sheet is generated without manual formatting.
This reduces errors, saves admin time, and keeps school data consistent.
Edufy is optimized for common Bangladeshi internet conditions. Pages load lightly, dashboards remain responsive, and data syncs safely once the connection stabilises.
Student records, attendance, fees, and exam results stay encrypted. Every user has role based permissions so sensitive information remains protected. Automatic backups prevent data loss.
Edufy connects seamlessly with:
This helps schools manage communication and payments in one place without switching between different tools.
Both deployment models help schools manage academics and administration, but each works differently and supports institutions in different ways. For most schools in Bangladesh, cloud based EMS offers more flexibility, lower costs, and stronger security without the burden of maintaining servers or hiring full time IT staff.
Most institutions discover that cloud based EMS aligns better with their budget, daily workflow, and long term growth goals, especially when planning for expansion or multi branch operations.
Understanding a few core practical factors can help you choose the deployment model that suits your school best.
If you want to reduce hardware expenses and skip the maintenance workload, a cloud based EMS is usually the easier choice.
If teachers and administrators need clean dashboards, mobile access, and Bangla interface options, cloud based systems provide a more user friendly experience.
If your institution plans to add new branches or increase student capacity, cloud based solutions handle growth without additional hardware.
If you do not have a dedicated IT team for updates, backups, and troubleshooting, cloud deployment removes that responsibility.
If you prefer professionally managed encrypted storage with automatic backups, cloud systems deliver stronger data protection compared to managing everything on-site.
Cloud based and on premise Education Management Software each offer different benefits, but cloud-based systems have become the practical choice for most schools in Bangladesh. They are easier to start with, safer to manage, simpler for teachers, and more affordable for long term use.
Edufy uses a secure cloud infrastructure to help schools run attendance, exams, fees, communication, and daily administration with speed and clarity. It supports modern education standards, offers smooth performance even on low connections, and connects with essential gateways like bKash and SMS providers.
If your institution wants cleaner data, fewer mistakes, and a more efficient workflow across the entire academic year, a cloud based EMS like Edufy is the smarter and more scalable option.
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